Streamline Financial Workflows for Higher Ed
Finance in a university handles diverse functions: tuition, grants, research funds, and department budgets. You need efficient, trackable workflows for every financial task. OneDesk brings structure to your high-volume financial operations.
Trusted by Universities & College teams around the world
Uncontrolled Internal Budget and Expense Requests
Finance teams are inundated with requests for POs, budget transfers, and expense approvals from various departments. OneDesk centralizes all internal finance requests into a single queue. Use custom workflows to enforce multi-step, compliance-driven approvals. This guarantees transparency across the institution.
Ticketing for Faculty Financial Support
Provide a secure internal portal for faculty to submit grant expense reports or budget inquiries. Turn emails from vendors or funding agencies into trackable tickets instantly. Set up priority for urgent grant deadlines. Custom views let the Accounts Payable team see vendor bills and the Budget team see departmental queries.
Manage Audits and Financial Planning Projects
Treat the annual budget cycle, major audits, or grant reporting as a structured project. Use task lists to ensure all necessary documentation is collected from departments on time. Assign accountability for each step of the process. Track progress against regulatory or institutional deadlines. Ensure financial operations run smoothly.
Automate Financial Approval Chains and Compliance
Automatically route a travel expense report to the correct department head for approval. Set up rules to change a budget request status once funds have been transferred. Send automated reminders to staff for overdue expense report submissions. Automation ensures compliance and accelerates the financial process flow.
Quote for Internal Service Fees and Track Funds
Generate quotes for internal services like printing or specialized lab access. Log and track billable time for any services offered to external partners or organizations. Track internal non-billable time spent managing specific grant funds. Use the data to report on resource use and justify service fees.
Use AI to Summarize Grant and Audit Documents
The AI assistant can quickly summarize lengthy grant requirements or complex audit findings. Use AI to draft professional, compliant communication to funding agencies or internal stakeholders. It can categorize incoming finance questions instantly. This reduces the time spent on reading and responding to standard queries.
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See our pricing page for full details.
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