Manage Legal, IP, and Compliance for Collections
Legal handles complex areas like copyright, intellectual property, contract review, and governance. You need an organized, secure system to manage internal requests and sensitive projects related to collections. OneDesk organizes your institutional legal work.
Trusted by Libraries & Museum teams around the world
Unorganized Intake of Intellectual Property Matters
Legal requests from curators, marketing, and the director's office concerning image rights and contracts can be non-standardized. OneDesk centralizes all internal legal requests into a single, secure, trackable queue. This ensures proper protocol and a complete audit trail for all collection-related advisories.
Secure Portal for Institutional Legal Requests
Offer a private, secure portal for all staff to submit requests for contract review or IP guidance. Connect your legal email to manage external counsel and vendor communications. Use priority levels for urgent copyright deadlines or litigation matters. Custom views separate intellectual property cases from general contract reviews.
Plan IP Audits and Policy Revision Projects
Manage the multi-step process of a major copyright audit or policy revision as a project. Break down the work into tasks like 'Collection Rights Review' and 'Legal Drafting.' Assign tasks to internal counsel or external IP firms. Track progress against critical exhibition or publication deadlines. Keep sensitive projects on a clear timeline.
Automate Document Review and Approval Flow
Automatically route a new image licensing contract to the relevant curator and then to legal for review. Set up rules to notify the General Counsel when a high-risk IP matter is initiated. Change a request status once final policy approval is granted. Automation enforces a strict, compliant workflow.
Track Counsel Time for Collection and IP Support
Legal time tracking is vital for showing resource allocation to the board and funders. Log non-billable time spent advising specific curators, on collection acquisitions, or intellectual property issues. Use this data to justify legal department staffing and budget needs. Maintain clear, defensible records.
AI for Legal Document Summaries and Risk Assessment
The AI assistant can quickly summarize complex legal opinions or large image licensing agreements. Use AI to help draft standard institutional terms and conditions or policy summaries. It can categorize incoming requests by legal domain instantly. This frees up legal staff from extensive reading and initial drafting.
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FAQ
OneDesk has affordable pricing based on your product, plan, and number of user licenses.
See our pricing page for full details.
OneDesk is available both in the cloud and on-premise. Pricing for OneDesk On-Premise is the same as for our Cloud Enterprise plan, but is only available for annual or longer-term subscriptions. To evaluate OneDesk, please sign up for a 14-day free trial of our cloud software. If after evaluation of the software, you would like to purchase on-premise licenses, please Submit a Request we will send you an invoice for the number of users you require.
Of course! You can visit our feature index page for a full list of features. To compare product or plan features see our feature comparison page.
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