Manage Legal and Compliance for the Institution
University Legal handles complex areas: contracts, student affairs, intellectual property, and governance. You need an organized, secure system to manage internal requests and sensitive projects. OneDesk organizes your institutional legal work.
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Unorganized Intake of University Legal Matters
Legal requests from various departments, research teams, and administration can be overwhelming and non-standardized. OneDesk centralizes all internal legal requests into a single, secure, trackable queue. This ensures proper protocol and a complete audit trail for all advisories.
Secure Portal for Institutional Legal Requests
Offer a private, secure portal for all staff to submit requests for contract review or policy guidance. Connect your legal email to manage external counsel and vendor communications. Use priority levels for urgent litigation or compliance deadlines. Custom views separate IP requests from student affairs cases.
Plan Compliance Audits and Litigation Prep Projects
Manage the multi-step process of a Title IX audit or litigation preparation as a project. Break down the work into tasks like 'Discovery Review' and 'Policy Drafting.' Assign tasks to internal counsel or external firms. Track progress against critical court or regulatory deadlines. Keep sensitive projects on a clear timeline.
Automate Contract Review and Approval Flow
Automatically route a research contract to the appropriate legal specialist based on the grant source. Set up rules to notify the General Counsel when a high-value contract is pending signature. Change a request status once final policy approval is granted. Automation enforces a strict, compliant workflow.
Track Counsel Time for Departmental Support
Legal time tracking is vital for showing resource allocation to the institution's board and administrators. Log non-billable time spent advising specific colleges, research centers, or student affairs. Use this data to justify legal department staffing and budget needs. Maintain clear, defensible records.
AI for Legal Document Summaries and Risk Assessment
The AI assistant can quickly summarize complex legal opinions or large research grant documents. Use AI to help draft standard campus policy communication or compliance updates. It can categorize incoming requests by legal domain instantly. This frees up legal staff from extensive reading.
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