Central Project Governance for Institutional Goals
As the PMO, you oversee the strategic projects that drive educational, curatorial, and administrative goals. You need tools for portfolio management, resource allocation, and process standardization. OneDesk is your institutional project control center.
Trusted by Libraries & Museum teams around the world
Lack of Strategic Alignment in Institutional Projects
Projects across Curatorial, IT, and Education often lack standardization and central oversight, leading to resource waste. OneDesk enforces a standard process for project intake, execution, and reporting. Every project aligns with the institution's strategic mission. Gain total portfolio visibility.
Standardized Project Intake and Tracking
Use a unified portal for departments to submit new exhibit, program, or major infrastructure proposals. Every submission becomes a trackable project request. Use a review workflow to ensure alignment with the Director's goals before approval. Custom dashboards give the PMO a real-time view of all active and planned institutional work.
Manage Project Portfolio and Resource Balancing
Manage the entire portfolio of exhibit, conservation, and administrative projects. Easily level resources (staff, budget) across competing projects. Use portfolio views to see project health and risk at a glance. The PMO ensures critical resources are not over-allocated and institutional priorities are met.
Automate Project Reporting and Governance Compliance
Automatically move an exhibit proposal to 'Curatorial Review' once the budget document is attached. Set up rules to send weekly project health reports to the board of trustees without manual compilation. Send automated reminders to Project Managers for overdue exhibit milestones. Automation ensures consistent governance.
Track Cost and Effort for Major Initiatives
Track all internal labor costs and project-related expenditures. Log the non-billable time of staff allocated to specific institutional-wide strategic initiatives. Use the system to create internal budget quotes for proposed capital projects. This provides the PMO with clear, data-driven resource utilization analysis.
AI Helps Analyze Project Risk and Dependencies
The AI assistant can quickly summarize project status reports for the board of trustees. Use AI to analyze the complexity and potential risk of new exhibit or conservation project requests. It can draft initial project charters based on approved proposals. This speeds up the crucial decision-making process.
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FAQ
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