• Resource Planning & Allocation

The Right People.
The Right Time.

Stop managing your team through disconnected spreadsheets and start balancing workloads, predicting hiring needs, and maximizing billable utilization, all from a single source of truth.

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resource planning

USE CASES

Strategic Resourcing for High-Performance Delivery

OneDesk bridges the gap between project demand and team supply, ensuring your most valuable assets are always working on the right priorities.

Kill the Spreadsheets and Finally See Your Team

Get a bird’s-eye view of your entire organization’s bandwidth. OneDesk aggregates billable work, internal projects, and time-off requests into a single global heatmap, so you can stop guessing who is busy and who is sitting on the bench.

  • Identify at a glance who is overbooked or underutilized across all departments.
  • Real-time updates as project timelines shift, keeping your plan 100% accurate.

Assign by availability

Move beyond simple task assignment. Use sophisticated scheduling tools to align individual skill sets with project requirements, ensuring high-priority engagements are staffed with the right expertise without overloading your senior leads.

  • Easily reassign work on a visual timeline to respond to changing project needs.
  • View availability across different time periods
resource planning view

Master the Long Game with Visual Gantt Planning

OneDesk’s visual Gantt and smart scheduling tools allow you to model complex timelines and compare your original plan against actual delivery in real-time, giving you the foresight needed to keep every project on schedule.

  • Drag-and-drop your way to a perfect schedule while visualizing task dependencies and resource availability on a single, interactive timeline.
  • Map out project phases and resource needs months in advance to ensure your team is prepared for your upcoming delivery pipeline.
  • Instantly identify slippage by comparing scheduled hours to real-time work logged, ensuring you adjust your strategy before deadlines are missed.
Gant chart scale options

FEATURES

Built for Professional Services Optimization

Standardize your allocation process, protect your team from burnout, and ensure every hour is spent where it matters most.

Dynamic Resource Heatmaps

Visual capacity planning at its best. Monitor the workload of every team member or department on a color-coded grid that updates instantly.

Automatic Assignments

Assign or re-assign work automatically based on priority, task type, status, category, and more.

Billable Utilization

Keep your eye on the bottom line. Track real-time billable vs. non-billable hours to ensure your delivery team is focused on revenue-generating work and high-value initiatives.

Smart Scheduling

Schedule your project optimally without effort. Smart scheduling automates your project plan while taking into account task dependencies and relationships.

Time Off Management

Avoid scheduling errors. OneDesk accounts for vacations, public holidays, and sick leave in your resource plans, so you never assign work to someone who isn't there.

Schedule Vs Actual Variance

Bridge the gap between planning and reality. Compare scheduled hours against actual time entries to improve the accuracy of future resource estimates and delivery cycles.

FAQ

Common Questions

Yes, OneDesk has a user calendar where you can set vacations, days off, or appointments. These are taken into account for the workload when assigning tasks. 

Start Planning

Invite your team and start planning your projects in minutes. 

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