- Time & Budget Tracking
Track Every Minute.
Protect Every Margin.
OneDesk provides the financial heartbeat for modern creative teams. Stop losing revenue to unrecorded “quick fixes” and manual spreadsheet tracking. By unifying your creative workflow with precision time tracking and real-time budget monitoring, OneDesk ensures that every hour of talent is accounted for and every project stays profitable.
Free 14-day trial · No credit card required
USE CASES
Governance for High-Output Agencies
OneDesk bridges the gap between your creative spark and your bottom line, ensuring your agency stays as profitable as it is inspired.
Stop Gifting Your Creative Talent for Free
In an agency, time is your only inventory. OneDesk’s built-in timers and weekly timesheets make it effortless for designers, copywriters, and strategists to log their effort. Differentiate between billable and non-billable time with a single click to ensure your clients are invoiced for the true value you deliver.
- Capture work exactly where it happens—on the task or the creative brief.
- Instantly flag time as billable or internal overhead.
- Allow team members to log hours on-the-go during client shoots or off-site meetings.
Know Your Profit Before the Campaign Ends
Don’t wait for month-end to find out you’ve gone over budget. OneDesk provides a live view of Actual vs. Planned spend. By linking time logs to specific cost and billable rates, you can monitor project “burn” in real-time, allowing you to pivot before a campaign becomes a financial loss.
- Monitor your spend against the original quote in real-time.
- Track what you pay your talent vs. what you charge the client for true margin visibility.
- Get notified the moment a project consumes more hours than originally estimated.
One Tool for Every Agency Contract Type
Whether you work on monthly retainers, fixed-fee campaigns, or hourly “Time & Materials” projects, OneDesk handles the complexity. Manage pre-paid hour blocks with automated drawdowns, or aggregate time and expenses for a final milestone invoice—all from a single platform.
- Automatically deduct logged time from a client’s pre-paid hour balance.
- Track ad spend, stock assets, or printing costs with custom markups.
- Link payments to specific project completions for consistent cash flow.
Professional Reporting That Builds Client Trust
Eliminate “billing friction” with total transparency. Give your clients access to a branded portal where they can view project progress and budget consumption, or send professional PDF reports that prove the value of your team’s effort. When clients see the data, they respect the invoice.
- Convert approved time and expenses into sleek, agency-branded invoices.
- Attach detailed time reports to invoices to show exactly what was delivered.
- Automatically send budget status updates to stakeholders every Monday morning.
FEATURES
Built for Profitable Creative Services
Standardize your billing, protect your team from burnout, and ensure every campaign is a financial success.
FAQ
Common Questions
OneDesk allows you to set "Rate Cards." You can define different billable rates based on the user, their role, or even the specific project. The system automatically calculates the cost and revenue based on the time logged, ensuring your project budgets are always accurate.
Yes. Our "Portfolio Reporting" allows you to group projects by client. You can run a "Planned vs. Actual" report across all of a client's work to identify patterns of scope creep or under-estimation, helping you negotiate better contracts in the future.
Absolutely. You can add a "Prepaid" balance to a client account. As your team logs time on that client's tasks, OneDesk automatically draws down from that balance. You can even set up alerts to notify you when a retainer is running low so you can proactively reach out for a top-up.
Try it Yourself
See how OneDesk can handle your time tracking & budgeting.